Dear Sir or Madam,
I am requesting a report of outstanding, uncashed, stale-dated checks (warrants) and/or unreconciled payments issued by your department, with regards to payments including, but not limited to, accounts payable, and vendor overpayments, refunds or credits. We intend to use this information as an accounts receivable audit.
Understanding this is a broad request, and your bookkeeping department may require specific parameters, such as dates or dollar amounts, please include all items older than 180 days and greater than $100.00 with the check number, payee name, issue date, and amount.
With your response please include:
1. Any instructions or claim forms necessary to have checks re-issued.
2. Does your department remit funds to the State Unclaimed Property Office? If so, after what time?
3. If you do not remit funds to the State Unclaimed Property Office is there a point where the payee is no longer eligible to claim?
4. How often and when is the report updated and/or released?
Thank you in advance for your assistance with this request.
Analyst, Abandoned and Unclaimed Property
150 South Fifth Street
Minneapolis, Minnesota 55402
972.934.0022 Ext. 51-1302