Under the Washington Public Records Act, we formally request that your office provide us with public spending information, including both capital and operating expenditures, for payments made by or on behalf of the Port of Seattle during fiscal year 2016. Specifically, for any payee, other than an employee, that was paid a cumulative total amount of $25,000 or more, we seek the payee name, address and the cumulative total dollar amount paid to the subject payee over the relevant time period. The $25,000 threshold was established to minimize reporting for respondents. If a data sort of this type is not possible, please supply the requested information for all non-employee payees. We hope to receive the data electronically, if at all possible.
The information is to be used for research aimed at identifying patterns of spending by public entities and will not be used for commercial purposes in violation of the Washington Public Disclosure Act. We are not asking for information pertaining to private individuals, strictly company names (vendors). No part of the data will be used as a mailing list and your supplying the information cannot be construed as an endorsement of either your payees or our work.
Acme is willing to reimburse your office for any reasonable expense incurred in providing the requested information, if an estimate of costs is provided for our approval before the work is performed. We prefer to receive the data electronically in a CSV, Text, PDF, or Excel spreadsheet. If it cannot be sent via e-mail, please send the data on a PC-formatted disk by mail.
Should you have questions or need to advise us to redirect this request; you can contact our offices by telephone at 800-810-3846 or via e-mail at firstname.lastname@example.org. Please confirm receipt of this request and contact our office to let us know your time frame for a response. Thank you for your assistance.